DPSS ePolicy

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Counties may use special transactions in the Case Management, Information and Payrolling System Version 2 (CMIPS) to handle In-Home Supportive Services (IHSS) payment situations that fall outside the normal payroll process.  Reasons to use a special transaction may include, but are not limited to, the following:

1. To pay an advance pay recipient for initial or additional authorized hours when the advance pay cycle/month has already been executed/processed;
   
   
2. To refund an overpayment recovery that should not have been collected from an IHSS recipient or provider;
   
   
3. To reimburse a recipient for paramedical expenses incurred in the past;
   
   
4. To issue an initial restaurant meals allowance for a recipient when the restaurant meals cycle has already been processed;
   
   
5. To reimburse a recipient for retroactively authorized services;
   
   
6. To pay a recipient or provider based on a State Hearing decision or conditional withdrawal of a request for a State Hearing;
   
   
7. To manually enter a one-time health benefit deduction for a provider; and
   
   
8. To refund a previous health deduction for a provider.

The California Department of Social Services (CDSS) Manual of Policies and Procedures (MPP) Section 30‑769.25 directs counties to use special transactions for “unusual situations not provided for by the regular payrolling process and where the county deems appropriate.”  Counties are also responsible for closely monitoring and controlling the use of special transactions.

Advance Pay

An optional payment method available only to severely impaired IHSS recipients where the recipient receives the IHSS payment, in advance of services being provided, and pays the provider.

Special Transaction

A type of payroll transaction in CMIPS that is used to request a one‑time payment or deduction for an IHSS recipient or provider.  The following special transaction types are available to county CMIPS users:

1. Advance Pay – Additional
   
   
2. Advance Pay – Initial
   
   
3. Advance Pay – Recovery Refund
   
   
4. Health Benefit Refund
   
   
5. Health Benefit Deduction
   
   
6. Overpayment Recovery Refund
   
   
7. Paramedical Reimbursement
   
   
8. Restaurant Meals – Initial
   
   
9. Service Authorization Reimbursement
   
   
10. Share of Cost Refund
    
    
11. State Hearing Decision

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