Error while fetching details, please try login again.

DPSS ePolicy

GENERAL RELIEF

43-100 Responsible Relatives for General Relief

Release Date
02/06/2023

Section Heading

Purpose

To convert an existing policy to new writing style only – No concept changes


Policy

All individuals are required to provide, to the best of their ability, the name, address, and relationship of each responsible relative. Refusal or failure to provide this information will result in denial/discontinuance of aid.

For purposes of determining support liability, the spouse of an individual and the parent(s) of a minor wherever they reside are responsible relatives. Spouses are mutually responsible for each other unless a court of law has declared a legal separation, dissolution, divorce, or annulment of the marriage. California law recognizes any out-of-state marriage. Determination is made as to whether these relatives can assume full or partial support of the individual. This determination is made at the time of application and at each annual agreement by completing the PA 528, Statement of Responsible Relative form. When it is determined that a responsible relative is able and willing to equally contribute to the amount of the General Relief (GR) grant or higher, there is no eligibility for GR, and aid is denied/terminated.

If an estranged spouse does not sign and return the PA 528 or ABP 1073, Sponsor’s Income and Resources Report and Reimbursement Agreement, aid is denied/discontinued. Applicants/participants shall complete the GEN 853, Sworn Statement when they are not able to obtain a signed PA 528/ABP 1073 from their estranged spouse under the situations listed below:

  • When the whereabouts of the estranged spouse is unknown; or
  • When the estranged spouse refuses to complete and sign the PA 528; or
  • When the applicant is/was in a domestic violence relationship.

However, the following exemptions apply to the above policy:

  • The name and last known address of the estranged spouse are mandatory for sponsored noncitizens when sponsored by their spouse. This mandatory information is needed on the G-845, Verification Request and G-845 Supplement, Verification Request forms.
  • Estranged spouses that reside in the same household are required to provide a signed PA 528/ABP 1073.
  • If spouses file joint returns on taxes, then the PA 528/ABP 1073 is required.

Note: Victims of Domestic Violence (DV)/battered individuals are exempt from the Responsible Relative policy.

Both parents of minor children, natural or adoptive, married, or unmarried are responsible for their support even under the following situations:

  • The parent(s) is/are not living with the minor.
  • The parent(s) is/are not married.
  • There has been a court order removing the minor from the custody of the parent(s).

There is no GR eligibility for minors who reside with their parent(s), except for minors who are part of GR family cases. Needy families with minor children are expected to apply for California Work Opportunity and Responsibility to Kids (CalWORKs).

In GR family cases, the public assistance income of any other family member is not considered available to meet the needs of the GR family. The entire GR household is ineligible if any member of that household refuses to accept or apply for available income. An individual is not eligible for GR if the individual’s spouse refuses or fails to complete the PA 528.


Background

N/A


Definitions

Adult Cases

The spouse of an individual and the parent(s) of a minor wherever they reside are responsible relatives. Determination is made as to whether these relatives can assume full or partial support of the individual. This determination is made at the time of application and each annual agreement.


Family Cases

  • Each other;
  • Their minor children (under age 18); and
  • Their 18-year-old children who are attending high school or a trade/technical school full-time and who expect to complete the school program before their 19th birthday.

Spouse

For purposes of determining support liability, a spouse is a person with whom the individual is legally married. Spouses are mutually responsible for each other unless a court of law has declared a legal separation, dissolution, divorce, or annulment of the marriage. California law recognizes any out-of-state marriage.


Estranged Spouse

A spouse who is separated because of legal or physical separation, dissolution, divorce, or annulment of the marriage.


Common-Law Marriage

For purposes of determining support liability, when there is no formal marriage, a common-law marriage may have been established in another state. While the definition may vary from state to state, there are three requirements for common-law marriage. The couple must:

  • Agree to be married;
  • Live together (cohabitate); and
  • Represent themselves to the public as a married couple.

Note: California does not recognize common-law marriages unless they were established in states that recognize them.

Following is a list of states which recognize common-law marriage:

Alabama - Recognized before January 1, 2017, by mutual agreement, cohabitation, and mutual assumption of marital duties.

Colorado- Recognized by mutual agreement, cohabitation.

District of Columbia - Recognized by mutual agreement, cohabitation.

Florida - Recognized before January 2, 1968, by mutual agreement, cohabitation, and mutual assumption of marital duties.

Georgia - Recognized before January 1, 1997, by mutual agreement, cohabitation, and consummation according to law.

Idaho - Recognized before January 1, 1996, by mutual agreement, mutual assumption of marital duties.

Indiana -Recognized before January 1, 1958, by mutual agreement, cohabitation, and consummation according to law.

Iowa - Recognized by mutual agreement.

Kansas - Recognized by mutual agreement and holding each other out to the public as husband and wife.

Michigan - Recognized before January 1, 1957, by mutual agreement, cohabitation, and holding each other out to the public as husband and wife.

Mississippi - Recognized before April 5, 1956, by mutual agreement.

Montana - Recognized by mutual agreement and holding each other out to the public as husband and wife.

New Hampshire - Recognized by mutual agreement and cohabitation.

Ohio - Recognized before October 10, 1991, by mutual agreement and cohabitation.

Oklahoma - Recognized by mutual agreement and cohabitation.

Pennsylvania - Recognized before January 1, 2005, by mutual agreement.

Rhode Island - Recognized by mutual agreement and cohabitation.

South Carolina - Recognized by mutual agreement.

South Dakota - Recognized before July 1, 1959, by marriage, in fact, need exception circumstances.

Texas - Recognized by mutual agreement and holding each other out to the public as husband and wife.

Utah - Recognized by mutual agreement and holding each other out to the public as husband and wife.

U.S. Virgin Islands - Recognized on or before September 1, 1957, by mutual agreement.


Marital Like Situation

Marital like couples are those who live together as spouses but have no legal marriage under California law. Persons who are members of such couples, therefore, have no support responsibility for each other as responsible relatives.


Responsible Relative Need Scale

The difference between need and net income is the amount the spouse is considered to have available to meet the needs of the GR individual unless there is a conflicting court order establishing a contribution in a larger amount. In this instance, the amount of the court order is used.

The only hardship deductions allowed are medical expenses and court-ordered judgments. All hardship deductions must be verified when reported by the responsible relative on the PA 528.

Following is the scale:

Number of Persons Within
the Aided Unit
Minimum Basic Standard of
Adequate Care (MBSAC)
(eff. 7/1/22)
1 $807
2 $1,324
3 $1,641
4 $1,947
5 $2,221
6 $2,499
7 $2,746
8 $2,988
9 $3,242
10 $3,519

Plus $32 for each additional person within the aided unit.

This scale uses the State’s MBSAC as used in the CalWORKs program.


Available Income

Income is available if the applicant/participant only has to apply for, claim, or accept the income to obtain it.

Examples of available income are:

  • Relative’s offer of a contribution;
  • Unemployable Insurance Benefits (UIB)/Disability Insurance Benefits; and
  • Supplemental Security Income (SSI)/State Supplemental Program (SSP) or Retirement Survivors Disability and Health Insurance (RSDHI) benefits, including benefits available by appealing SSI/SSP discontinuances and denials.

Hardship Deductions

The only hardship expenses that may be deducted from the responsible relative’s income to determine liability are medical expenses and court-ordered judgments. These expenses are allowed if reported by the responsible relative on the PA 528. The attachments to the signed and completed PA 528 are considered sufficient verification/documentation of the expenses for the responsible relative living separately from the individual.

Real and/or personal property holdings listed under Item 21 of the PA 528 are to be utilized to meet the needs of the individual.


Community Property

Real or personal property obtained by spouses during the marriage.


Victims of Domestic Violence/Battered Individuals

An individual who declares to be or to have been a victim of DV (i.e. physical, mental, sexual, and/or economic abuse, threats, tactics of power and control, and/or shaking) by an intimate partner or in the case of a minor, by the parent. 


Requirements

When the applicant/participant reports a change in the GR household (e.g., they are married), verification of the new household member’s Social Security Number (SSN), identity, citizenship status, and income and resources (if applicable) are required. Refer to 44-203 Household Composition and Living Arrangement policy for details.

Application

When an individual resides with a spouse, that spouse is also required to apply for GR unless the spouse receives SSI/SSP, Cash Assistance to Immigrants, or CalWORKs.


Income

All GR household members are responsible for providing information necessary for income determination and for taking necessary action to obtain available income. All income of a legally married, non-aided spouse with whom the GR participant is living, more than the spouse’s needs per the GR Basic Budget table, is considered available income.

The parent/responsible relative’s ability to contribute is based on the net income earned from employment, sale of products, and/or earnings/property investments, or the gross income if derived from any other sources. Net income is determined by subtracting involuntary deductions and employment expenses from the gross earned income.


Property

Property should be utilized to bring the greatest financial return to the individual. All property held in the name of the spouse is presumed to be community property unless evidence establishes it to be separate property. A referral for collections is made when the responsible relative refuses or fails to utilize property holdings.

The following exemptions apply to community property:

  • In the case of a domestic violence applicant/participant, the value of the property is excluded in determining eligibility for GR. 
  • Burial trusts and interment plots are considered the separate property of the spouse who is to be the beneficiary or user.

PA 528, Statement of Responsible Relative

The PA 528 form is required when it is determined if the spouse of an individual and the parent(s) of a minor wherever they reside are responsible relatives. The PA 528 is generated by CalSAWS and mailed to the responsible relative. The application is pended for the missing verification and a Verification Checklist (VCL) is sent after exhausting all other resources at the time of case action.

The PA 528 is required to be completed whether the responsible relative is in the home or not in the home. When the responsible relative in the home refused to complete the PA 528 or is not returned within ten workdays, aid is denied/discontinued. When the relative is employed and cannot take time off from work, the PA 528 may be given to the GR individual for completion by the relative or generated by CalSAWS.

Note: If the form is not returned within ten workdays, the case is automatically discontinued by CalSAWS.


Legal Separation/Divorce

When there has been legal action taken by either spouse, it is necessary to determine whether a court order for support (alimony) exists and what the provisions are.

If any of the following applies, no contact is made with the relative:

  • An order specifying no support for the individual exists.
  • An order for support exists and the spouse is meeting the legal obligation. The support received by the individual is treated as income.
  • A time-limited order for support exists and the time has expired.

Note: When there is no court order from a separate spouse, an attempt must be made to contact and assess liability for any responsible relative out of the home.


Parents of Minor Children

Both parents, natural or adoptive are responsible for the support of their minor children. This responsibility continues until the minor has reached 18 years of age (or if enrolled in high school or a trade/technical school and is expected to complete the program before their 19th birthday), even under the following situations:

  • The parent(s) is/are not living with the minor.
  • The parent(s) is/are not married.
  • There has been a court order removing the minor from the custody of the parent(s).

Referrals for Collection

A referral for a collection is made when:

  • A court order for support (alimony) exists that is not being met; or 
  • A PA 808, Relative Agreement Regarding Contributions to or Payments for Support Given to Dependents, has not been received within ten workdays.

All referrals include:

  • The present circumstances of the individual including income, earnings, if the individual is employed, as well as any other information believed to be pertinent to the court.
  • When there is a court-ordered alimony, secure from the individual the date of the final degree, amount of alimony, ex-spouse’s address, place of employment, and if possible, SSN.   

Voluntary Contributions

Responsible relatives who do not have liability but who are willing to assume full or partial responsibility for the support of the individual can be explored. This acknowledgment of support must be acknowledged on the PA 379, Request for Support Information from Contributor (an out-of-drawer form).


Verification Docs

PA 528, Statement of Responsible Relative 

When the responsible relative is in the home, the relative completes a PA 528 during an office interview.

When the relative is employed and cannot take time off from work, the PA 528 may be given to the GR individual for completion by the relative or generated by CalSAWS. If the form is not returned within ten workdays, the case is automatically discontinued in CalSAWS. 


Verification regarding estranged spouse (Marriage/Divorce Records)

Court documents regarding legal separation, dissolution, divorce, or annulment of the marriage or GEN 853 are acceptable verification documents. In no circumstance should an applicant be asked to go to court to file for divorce, separation, and/or spousal support. Filing a court case is never a condition of eligibility. 


Verification regarding DV status

This should include a summary of the individual’s statement that they have been battered or a victim of DV (including past acts of violence). Verification of the battered/DV status is recorded in CalSAWS journal entry, which shall include any contacts the individual makes with the district DV liaison, as well as any referrals made on behalf of the individual.


PA 808, Relative Agreement Regarding Contributions to or Payments for Support Given to Dependents

When liability exists, the PA 808 is mailed to the responsible relative. The effective date of liability is the first of the month in which the responsible relative was first mailed the initial PA 528.

When a responsible relative residing in California responds to the PA 528 but fails or refuses to acknowledge liability to contribute to the PA 808, a manual referral is made for collection.


GEN 853, Sworn Statement

When the applicant/participant is unable to obtain a signed PA 528 or ABP 1073 from estranged spouse.


Attachments

Index

Glossary

No Results to Display

APP
Pre Apprenticeship Certificate Program
AU
Administratively Unemployable
CLA
Clinical Assessment Appointment
CLE
Clinical Engagement
CORE
Career, Opportunities, Resources and Employment
CSS
Department Of Community And Senior Services
CSSD
Child Support Services Department
DMH
Department Of Mental Health
EJS
Early Job Search
ELAAJCC
East Los Angeles America’s Job Center Of California
ES-EW
Employment Special Eligibility Worker
HiSEC
High School Equivalency Certificate
HiSET
High School Equivalency Test
JOC
Job Order Coordinator
JRT
Job Readiness Training
JSPC
Job Skills Preparation Class
LACOE
Los Angeles County Office of Education
LADOT
Los Angeles Department of Transportation
LOD
Line Operations Development
NSA
Need Special Assistance
PCC
Pasadena City College
REP
Rapid Employment Promotion
SIP
Self-Initiated Program
SOA
Security Officer Assessment
SOT
Security Officer Training
SSVF
Supportive Services for Veteran Families
TAP
Transit Access Pass
VA
Department of Veteran Affairs
VL
Veteran Liaison
WIOA
Workforce Innovation & Opportunity Act

Filters