DPSS ePolicy

To convert existing policy to new writing style only - No concept changes

The participant has completed the Self-Initiated Program (SIP) activity when they have earned the designated degree/certificate at a private school, as part of their SIP structured education plan.

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Referral to the Next Welfare-to-Work (WtW) Activity

When the participant completes their SIP activity, the participant will be referred to the next appropriate WtW activity.

Notification of the Next WtW Activity

A WTW 6010, GAIN/REP Appointment Letter, is mailed to the participant prior to completion of their SIP activity.

The GAIN Services Worker (GSW)/Contracted Case Manager (CCM) will manually mail the WTW 6010 to the participant 30 calendar days prior to the SIP activity expected end date, making an appointment for the participant 15 days prior to the expected end date of the SIP activity.

Copy of Degree/ Certification

When the participant completes their SIP activity, the participant must submit a copy of their degree/certificate as soon as it becomes available.

Extension

When more time is needed to finish the SIP activity, the participant must provide the GSW/CCM with a written request from the school. At the time the extension is requested, the participant:

1. Must be making satisfactory progress in the overall program; and
2. Must have resolved any non-compliance problems before the extension of the new expected end date may be granted.
    

Extension

An extension letter from the school is required to verify a new expected end date for an educational/training activity.

Written documentation from the school requesting an extension on behalf of the student must be submitted to the GSW/CCM. This could include an email, the GN 6007, Notification of Change from Service Provider form, or a letter. The letter must:

1. Be on the school’s letterhead;
2. Be stamped with the school’s or the school’s CalWORKs Program official stamp;
3. Have the program’s new expected end date; and
4. Have the name, title, signature, and phone number of the school official requesting the extension.

Acceptable Alternate

Copy of the participant’s school enrollment verification. The school’s enrollment verification not only verifies enrollment, but it also indicates the anticipated graduation date. Students can usually obtain the school enrollment verification from the school’s Office of Admissions and Records or Registrar’s Office.