GAIN
To convert existing policy to new writing style only - No concept changes
To be assigned a Work Study assignment, participants must be enrolled in a Postsecondary Program and have a Work Study position assigned by the private school. Eligibility for a Work Study assignment is ultimately left to the discretion of the school and is not a guaranteed activity. The Work Study activity hours along with the Self-Initiated Program activity hours count towards the CalWORKs Hourly Participation requirements.
Work Study is intended to provide participants with paid work experience and transferable skills while pursuing an educational program. Work Study assignments are available both on and off campus. Assignments may be with a private business, a non-profit organization, or a public agency.
Postsecondary Program
Includes but is not limited to private schools and regional occupational centers or other occupational programs.
Work Study
Subsidized employment through the private school where the participant is enrolled in an education/training activity and making satisfactory progress. Work Study positions may be subject to funding availability.
Subsidized Employment
Employment in which the employer is partially or wholly reimbursed for wages and/or training costs, subject to funding availability.
Work Study Award Letter
A letter from the school’s Financial Aid office outlining the student’s federal Work Study eligibility. The letter does not mean a guaranteed Work Study job placement.
Concurrent Activity
Work Study is a concurrent activity and must be paired with:
When possible, the Work Study activity, paired with a SIP activity, should provide work experience related to the participant’s course of study.
Progress Report
Participants are required to submit verification of progress at least quarterly, or at midpoint, if the duration of the Work Study activity is less than three months.
Progress is tracked and verified using the GN 6070, Progress Report-Education/Training/Post-Employment services/Work Experience and Community Services Program form, or an acceptable alternate.
Monthly Attendance Report
Participants are required to submit monthly verification of actual hours of attendance for their Work Study activity using the GN 6365, Monthly Attendance Report form, or an acceptable alternate.
Participants must attach their Work Study timesheets or paystubs to the GN 6365 for the time period indicated on the report or acceptable alternate.
The GN 6365 is mailed to the participant five business days prior to the report month and due on the tenth day of the month following the report month.
Termination of Work Study
The participant’s Work Study will terminate when:
If any of these occur, the participant shall be referred to the next appropriate activity.
Work Study Referral
GN 6006-W, Work Study Service Provider Referral Form. This form may also be used in lieu of the GEN 111, Employer Statement form.
Work Study Verification Letter
An official school document verifying a participant’s Work Study employment. The Work Study Verification Letter must include:
Progress Report
The GN 6070 is required to verify progress in a Work Study activity at least quarterly or at midpoint if the Work Study activity is less than three months.
Acceptable Alternate
When efforts to have the school complete the GN 6070 are unsuccessful, one of the options below may be provided to the GAIN Services Worker (GSW)/Contract Case Manager (CCM):
Monthly Attendance Report
The GN 6365 is required to verify monthly attendance.
Acceptable Alternate
When efforts to have the school complete the GN 6365 are unsuccessful, one of the options below may be provided to the GSW/CCM: